Our client, an award winning and widely published architecture, landscape and interior design firm, is seeking a full-charge bookkeeper to help manage our day-to-day operations.  Responsibilities will include maintaining financial records for all aspects of the business, including invoicing, accounts receivable, accounts payable, credit cards, budgeting and bank reconciliations, as well as maintaining books and records for the main entity and 3 subsidiaries.  This position involves close communication with the owners and the external accounting firm. Confidentiality, excellent organizational skills and accuracy are important qualifications for this position, as well as the ability to communicate clearly with staff, owners, vendors and clients. The ideal candidate for this position is familiar with accounting principles, database management, common office productivity software, and Mac OS.

 

Skills and Qualifications – Requirements:

  • Bachelor’s degree in Finance, Accounting or Business Administration
  • Experience in architecture, design or construction industries
  • 5 years of bookkeeping experience
  • Solid understanding of accounting principles and attention to detail
  • Strong spreadsheet skills
  • Comfortable with learning new software packages
  • Great communication and interpersonal skills
  • High level of integrity and dependability
  • Proficiency in Mac OS, Excel and MS Word
  • Proficiency in Quickbooks
  • Understanding of FileMaker Pro, Harvest and Basecamp software a plus
  • Familiar with purchasing and resale practices

 

Responsibilities:

  • Generating detailed monthly invoicing
  • Maintaining books and records for main entity and 3 subsidiaries: architectural practice; event space/kitchen rental entity; building management entity and Studio entity managing goods purchased and sold to clients
  • Working closely with Project Managers to create accurate task descriptions for invoicing
  • Preparing bank deposits and maintaining accounts receivable ledgers
  • Processing accounts payable
  • Coding and recording credit cards
  • Maintaining and reviewing internal project budgets
  • Maintaining accurate records of all projects and tasks
  • Responsible for monthly billing meetings with principals; meeting agendas, notes and managing action items
  • Preparing for quarterly financial meetings with principals and outside accounting firm
  • Assisting in payroll processing, including managing employee benefits
  • Setting up vendors for automatic withdrawal
  • Importing staff time from a cloud-based time tracking program into FileMaker Pro for invoice generation
  • Reviewing financial statements with owners and CPA

 

Compensations and Benefits

Position includes benefits, 401(k), Well-Being Stipend, PTO, and a fantastic work environment . Compensation commensurate with experience.

 

Local candidates only need apply.  Must be legally authorized to work in the United States.  Upon consideration, a background check will be required.