SUMMARY OF RESPONSIBILITIES

The Accounts Payable/Receivable Clerk will be responsible for the processing and maintaining of incoming and outgoing funds of the business. Under supervision of the Internal Staff Accountant, he/she will review, route for approval, and provide payment for invoices and firm expenses as well as track and process the funds to/from clients and outside vendors.

QUALIFICATIONS

To perform this job successfully, the incumbent must be able to perform each essential key competency satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Must be able to work a flexible schedule which includes 55+ hours per week during period close.

KEY COMPETENCIES:

  • Review and process incoming invoices and respond to vendor inquiries. Reconcile vendor statements, research and correct discrepancies as Maintain and request W-9’s from vendors annually.
  • Prepare weekly A/P payments and process payment requests for all
  • Process employee expenses and record in
  • Reconcile monthly credit card statements and record items weekly in
  • Process monthly/bi-monthly payments to independent contractors, owners, and
  • Maintain organized historical A/P and A/R records by archiving backup documents in the
  • Update and reconcile QuickBooks and Axcess Practice to reflect daily deposits for all
  • Reconcile the client payment tracker to QuickBooks and Axcess Practice twice
  • Reconcile bank activity daily to QuickBooks, including coding of incoming client
  • Enter authorized client adjustments as needed and verify discrepancies to resolve client billing/receivable issues.
  • Assist in preparing month-end reports by printing and storing all reports, assisting with data entry, and resolving accounts receivable discrepancies.

KNOWLEDGE AND SKILLS REQUIREMENTS:

  • Must possess Bachelor’s Degree in Accounting, or a business related major or equivalent years of experience in internal accounting.
  • Sound judgment and problem-solving skills, excellent written and verbal communication skills and a customer-focused attitude with high level of professionalism and discretion.
  • Familiar with Accounting related software, QuickBooks, Wolters Kluwer CCH Axcess
  • Working knowledge of Microsoft Office